Demo mode. Every number below comes from a fictional dataset for Prairie Edge Landscaping, a landscaping company with 12 staff. This is not real financial data.
Prairie Edge Landscaping
$1.2M annual revenue · 183 transactions analyzed
Potential annual savings
$85,489.05
Sum of all findings
Findings
24
Across all leak categories
Critical & high
6
Worth reviewing first
Transactions
183
Normalized from demo exports
Findings
Price increase detected — Disposal and dump fees
The average price paid rose from 653.75 to 1229.38 (88.0%). If the higher price continues, the additional annual cost could be roughly 14195 based on your observed purchase volume.
Potential annual impact
$14,195.06
Evidence
- · Earlier period average: 653.75 across 8 purchases
- · Recent period average: 1229.38 across 8 purchases
- · Increase: 88.0%
Recommendation
Ask the supplier to explain the increase and request updated pricing. Compare at least two alternative suppliers and ask whether a volume discount is available.
Billing gap — Riverbend Property Group
This customer was invoiced roughly every 30 days, then had a 122-day gap. The customer may have paused work, or an invoice may be missing.
Potential annual impact
$12,600
Evidence
- · 5 invoices between 2026-01-27 and 2026-08-27
- · Typical interval: 30 days · latest gap: 122 days
- · Average invoice value: 3150.00
Recommendation
Contact the customer to confirm whether work continued during the gap, and review whether an invoice was missed.
Potential unbilled work detected
3 jobs have recorded costs but no matching invoice or revenue line in the uploaded data. This may mean the invoice is missing, delayed, or simply not included in the files you uploaded — it does not prove the work was never billed.
Potential annual impact
$9,048
Evidence
- · Job JOB-1045: 1 cost entries totalling 2210.00, no invoice found
- · Job JOB-1046: 1 cost entries totalling 2460.00, no invoice found
- · Job JOB-1049: 1 cost entries totalling 2290.00, no invoice found
Recommendation
Check these jobs against your invoicing system. Invoice any completed work that was missed, and add a job-closeout check before archiving a job.
Spending with Trades Depot is climbing
Monthly spend with this vendor rose from an average of 949.50 to 2229.75 (135%). Growth may track revenue growth, so compare against your workload before treating it as waste.
Potential annual impact
$7,892.82
Evidence
- · Jan 26: 996.00
- · Feb 26: 888.00
- · Mar 26: 996.00
Recommendation
Review what changed in volume, scope or pricing with this vendor and confirm the increase is matched by more billable work.
Spending with Cityline Waste is climbing
Monthly spend with this vendor rose from an average of 1307.50 to 2458.75 (88%). Growth may track revenue growth, so compare against your workload before treating it as waste.
Potential annual impact
$7,097.53
Evidence
- · Jan 26: 1342.00
- · Feb 26: 1286.00
- · Mar 26: 1256.00
Recommendation
Review what changed in volume, scope or pricing with this vendor and confirm the increase is matched by more billable work.
Jobs taking significantly longer than comparable jobs
2 jobs used far more hours than your average job (48.8 hours). At your observed blended labour cost of 61.84/hour, the extra hours represent roughly 5099. Job scope may genuinely differ, so review before acting.
Potential annual impact
$5,098.70
Evidence
- · Average job: 48.8 hours across 9 jobs
- · Job JOB-1043: 88.0 hours, cost 5400.00
- · Job JOB-1047: 92.0 hours, cost 5680.00
Recommendation
Compare scope and crew for these jobs against your fastest similar jobs, and check whether extra hours were approved as change orders that should have been billed.
Unusual transaction — Trades Depot
This operating transaction of 4850.00 is far above the typical 310.17 for the same category. It may be legitimate (a large one-off purchase), but it does not fit your normal pattern.
Potential annual impact
$4,539.83
Evidence
- · Transaction: 2026-07-19 — Trade show sponsorship — 4850.00
- · Category average: 310.17 across 41 transactions
- · Deviation: 6.3 standard deviations above average
Recommendation
Match this charge to a purchase order or job. If it cannot be explained, ask the vendor for the supporting invoice.
Price increase detected — Bulk mulch - cubic yard
The average price paid rose from 42.30 to 54.13 (28.0%). If the higher price continues, the additional annual cost could be roughly 3939 based on your observed purchase volume.
Potential annual impact
$3,939.48
Evidence
- · Earlier period average: 42.30 across 6 purchases
- · Recent period average: 54.13 across 6 purchases
- · Increase: 28.0%
Recommendation
Ask the supplier to explain the increase and request updated pricing. Compare at least two alternative suppliers and ask whether a volume discount is available.
Recurring charge — FleetTrack GPS
A monthly recurring charge averaging 289.00 per month was detected across 8 payments. Usage could not be verified from the uploaded data, so this is flagged for review rather than as waste.
Potential annual impact
$3,468
Evidence
- · 8 charges between 2026-01-14 and 2026-08-14
- · Average charge: 289.00 every 30 days
- · Estimated annual cost: 3468.00
Recommendation
Confirm who uses this service and how often. Cancel or downgrade if it is no longer needed, and ask about annual pricing if it is.
Price increase detected — Mower #3 repair and maintenance
The average price paid rose from 730.00 to 1180.00 (61.6%). If the higher price continues, the additional annual cost could be roughly 3468 based on your observed purchase volume.
Potential annual impact
$3,467.85
Evidence
- · Earlier period average: 730.00 across 2 purchases
- · Recent period average: 1180.00 across 3 purchases
- · Increase: 61.6%
Recommendation
Ask the supplier to explain the increase and request updated pricing. Compare at least two alternative suppliers and ask whether a volume discount is available.
Possible duplicate charge — Prairie Irrigation Co
2 charges of the same amount were recorded for the same vendor within a short window. This may be a genuine repeat purchase, or the same invoice paid more than once.
Potential annual impact
$2,184.60
Evidence
- · 2026-05-08 — Irrigation parts order — 2184.60 (invoice PIC-4471)
- · 2026-05-11 — Irrigation parts order — 2184.60 (invoice PIC-4471)
Recommendation
Pull the original invoices for these charges and confirm with the vendor whether the same invoice was paid twice. Request a credit if it was.
Price increase detected — Fuel purchase
The average price paid rose from 139.56 to 166.46 (19.3%). If the higher price continues, the additional annual cost could be roughly 2115 based on your observed purchase volume.
Potential annual impact
$2,114.58
Evidence
- · Earlier period average: 139.56 across 25 purchases
- · Recent period average: 166.46 across 26 purchases
- · Increase: 19.3%
Recommendation
Ask the supplier to explain the increase and request updated pricing. Compare at least two alternative suppliers and ask whether a volume discount is available.
Irregular fuel spending detected
Fuel spending includes 2 unusually large transactions and 5 same-day repeat purchases at the same station. This can indicate off-hours use, filling of non-company vehicles, or simply busy job weeks.
Potential annual impact
$1,955.02
Evidence
- · Average fuel transaction: 153.27 across 51 purchases
- · Spike: 2026-06-18 — Petro-Canada — 412.00
- · Spike: 2026-07-22 — Petro-Canada — 455.00
Recommendation
Match fuel receipts to vehicles and job dates. Consider fuel cards with per-vehicle tracking and driver PINs.
Recurring charge — CrewSchedule Pro
A monthly recurring charge averaging 149.00 per month was detected across 8 payments. Usage could not be verified from the uploaded data, so this is flagged for review rather than as waste.
Potential annual impact
$1,788
Evidence
- · 8 charges between 2026-01-14 and 2026-08-14
- · Average charge: 149.00 every 30 days
- · Estimated annual cost: 1788.00
Recommendation
Confirm who uses this service and how often. Cancel or downgrade if it is no longer needed, and ask about annual pricing if it is.
Repeated repair/rental spend — Ridgeway Equipment Repair
5 repair, maintenance or rental charges totalling 5000.00 were recorded. Repeated spend on the same asset often costs more than replacing or buying instead of renting. The estimate below assumes a conservative 20% avoidable share.
Potential annual impact
$1,541.27
Evidence
- · 2026-01-09 — Mower #3 repair and maintenance — 640.00
- · 2026-03-09 — Mower #3 repair and maintenance — 820.00
- · 2026-04-09 — Mower #3 repair and maintenance — 1000.00
Recommendation
Compare cumulative repair/rental spend per asset against replacement or purchase cost, and retire equipment that keeps failing.
Recurring charge — Adobe Creative Cloud
A monthly recurring charge averaging 94.99 per month was detected across 8 payments. Usage could not be verified from the uploaded data, so this is flagged for review rather than as waste.
Potential annual impact
$1,139.88
Evidence
- · 8 charges between 2026-01-14 and 2026-08-14
- · Average charge: 94.99 every 30 days
- · Estimated annual cost: 1139.88
Recommendation
Confirm who uses this service and how often. Cancel or downgrade if it is no longer needed, and ask about annual pricing if it is.
Recurring charge — QuickBooks Online
A monthly recurring charge averaging 79.00 per month was detected across 8 payments. Usage could not be verified from the uploaded data, so this is flagged for review rather than as waste.
Potential annual impact
$948
Evidence
- · 8 charges between 2026-01-14 and 2026-08-14
- · Average charge: 79.00 every 30 days
- · Estimated annual cost: 948.00
Recommendation
Confirm who uses this service and how often. Cancel or downgrade if it is no longer needed, and ask about annual pricing if it is.
Price increase detected — Office supplies
The average price paid rose from 161.50 to 210.25 (30.2%). If the higher price continues, the additional annual cost could be roughly 601 based on your observed purchase volume.
Potential annual impact
$601.09
Evidence
- · Earlier period average: 161.50 across 4 purchases
- · Recent period average: 210.25 across 4 purchases
- · Increase: 30.2%
Recommendation
Ask the supplier to explain the increase and request updated pricing. Compare at least two alternative suppliers and ask whether a volume discount is available.
Repeated repair/rental spend — Trades Depot
8 repair, maintenance or rental charges totalling 1571.00 were recorded. Repeated spend on the same asset often costs more than replacing or buying instead of renting. The estimate below assumes a conservative 20% avoidable share.
Potential annual impact
$484.27
Evidence
- · 2026-01-18 — Small tools — 257.00
- · 2026-02-18 — Small tools — 149.00
- · 2026-03-18 — Small tools — 259.00
Recommendation
Compare cumulative repair/rental spend per asset against replacement or purchase cost, and retire equipment that keeps failing.
Price increase detected — Safety gear
The average price paid rose from 170.75 to 201.00 (17.7%). If the higher price continues, the additional annual cost could be roughly 373 based on your observed purchase volume.
Potential annual impact
$372.99
Evidence
- · Earlier period average: 170.75 across 4 purchases
- · Recent period average: 201.00 across 4 purchases
- · Increase: 17.7%
Recommendation
Ask the supplier to explain the increase and request updated pricing. Compare at least two alternative suppliers and ask whether a volume discount is available.
Unusual transaction — Petro-Canada
This fuel transaction of 455.00 is far above the typical 153.27 for the same category. It may be legitimate (a large one-off purchase), but it does not fit your normal pattern.
Potential annual impact
$301.73
Evidence
- · Transaction: 2026-07-22 — Fuel purchase — 455.00
- · Category average: 153.27 across 51 transactions
- · Deviation: 5.0 standard deviations above average
Recommendation
Match this charge to a purchase order or job. If it cannot be explained, ask the vendor for the supporting invoice.
Same item bought at different prices — Screened topsoil - cubic yard
This item was purchased from 2 suppliers at prices ranging from 21.10 to 29.20. Consolidating on the lowest verified price could reduce cost.
Potential annual impact
$299.62
Evidence
- · Northline Supply: average 28.80 across 2 purchases
- · Valley Stone & Soil: average 21.50 across 2 purchases
Recommendation
Confirm the items are truly equivalent (grade, quantity, delivery included), then negotiate the lower price with your preferred supplier.
Unusual transaction — Petro-Canada
This fuel transaction of 412.00 is far above the typical 153.27 for the same category. It may be legitimate (a large one-off purchase), but it does not fit your normal pattern.
Potential annual impact
$258.73
Evidence
- · Transaction: 2026-06-18 — Fuel purchase — 412.00
- · Category average: 153.27 across 51 transactions
- · Deviation: 4.3 standard deviations above average
Recommendation
Match this charge to a purchase order or job. If it cannot be explained, ask the vendor for the supporting invoice.
Possible duplicate charge — Petro-Canada
2 charges of the same amount were recorded for the same vendor within a short window. This may be a genuine repeat purchase, or the same invoice paid more than once.
Potential annual impact
$152
Evidence
- · 2026-04-02 — Fuel purchase — 152.00
- · 2026-04-06 — Fuel purchase — 152.00
Recommendation
Pull the original invoices for these charges and confirm with the vendor whether the same invoice was paid twice. Request a credit if it was.
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